Vacancies

TREASURER VACANCY

The role of treasurer is an integral role here at The Playhouse, as it involves the
management of our finances at all levels, as well as engaging with our management teams
and external businesses. If you feel you would be a good fit for this position, please reach
out via email in order to arrange a conversation with a member of our team! Along with your
email, we ask that you send a covering letter detailing why you believe you would be a good

fit for this role. There are no specific requirements, however you can find the key skills we
are looking for detailed below. Most importantly though, we are looking for an honest person
with a genuine interest in helping maintain the running of our lovely little theatre. Our team is
made up exclusively of volunteers, so genuine enthusiasm is integral. Our team is extremely
friendly and welcoming, so don’t hesitate to get in touch! We also encourage you to get in
touch for an informal discussion prior to applying if you feel that would be helpful. A member
of our committee will be happy to discuss any worries or questions you may have! Full role
breakdown below.

ROLE PURPOSE
Maintain accurate records of incoming and outgoing funds
Carry out regular reconciliations
Ensure procedures are in place to avoid potential fraud
Prepare and present reports to Management Committee and Trustees
Support Chair of Trustees in meeting legal, regulatory and charity requirements

KEY TASKS
Maintain cash book including reconciliation of bank accounts
Bank cash/cheques as necessary
Arrange payments of expenses to committee members /directors and suppliers where
necessary
Request and pay for Play Licences
Order and pay for Scripts
Maintain floats and stocks of ‘change’
Manage drawdown of funds from Square (card machine payments) after each production
Check Ticketsource funds agree when received
Reconcile Box Office forms to bankings
Reconcile bar takings to check agree to cash/card payments received
Manage Bar stock control (liaise with bar manager)
Liaise with the Council about payment of Business Rates and negotiate rebates if available
Manage contracts for telephone, data sim and electricity
Metre readings to Eon at the end of each month
Complete PPL/PRS returns (quarterly)
Complete Gift Aid returns as appropriate
Produce Play Profitability Report
Produce Box Office ticket sales report
Prepare annual budget

Report to management committee for each meeting producing accounts to date
Liaise with accountant to arrange completion of annual accounts prior to the AGM
Maintain Asset Register
Ensure current Insurance Certificate is displayed

THE PERSON WE ARE LOOKING FOR SHOULD
Be able to demonstrate high levels of honesty and integrity
Be familiar with reporting financial matters to a management committee, including but not
limited to, budgets, actuals, individual play profitability, sales reports etc
Be familiar with Microsoft suite of programs, particularly Excel
Be comfortable with online banking
Be able to give sufficient time to the role – including attendance at monthly management
meetings, approximately quarterly Trustee meetings and an Annual General Meeting
Be able to work as a part of a team
Be a good communicator, able to form relationships with a wide range of people

ADDITIONAL PREFERRED SKILLS
Have an interest in theatre, particularly amateur dramatics
Be familiar with working within a charitable organisation
Be familiar with working in a volunteer environment
Have some experience of contracts with suppliers